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Your Guide to REST API in Power BI


Unlocking the full potential of Power BI involves more than just creating stunning visualizations—it’s about harnessing the power of data in dynamic, automated ways. Enter the realm of Power BI REST API, a suite of web services that empowers developers and businesses to integrate, automate, and extend the capabilities of Power BI like never before. Whether you're looking to automate data refreshes, embed real-time dashboards into your applications, or manage user permissions seamlessly, the Power BI REST API offers a robust framework to transform your data into actionable insights. This guide explores the fundamentals, key features, practical applications, and best practices of REST API in Power BI, equipping you to leverage its capabilities effectively and enhance your data-driven decision-making processes.

Understanding REST API

Rest API

Definition of REST API

REST (Representational State Transfer) API is a web service that allows you to interact with a system using standard HTTP methods. It's designed to be simple, scalable, and stateless, making it perfect for modern web applications.

How REST API Works

REST APIs use HTTP requests to perform operations like GET (retrieve data), POST (create data), PUT (update data), and DELETE (remove data). Each operation interacts with specific endpoints, which represent various resources in the system.

Benefits of Using REST API

  • Flexibility: REST APIs can be used with any programming language that supports HTTP.

  • Scalability: Designed to handle large volumes of requests efficiently.

  • Interoperability: Can integrate with various platforms and services.

Power BI REST API Overview

Introduction to Power BI REST API

The Power BI REST API is a set of web services that enables you to programmatically interact with Power BI. This allows for greater control and automation of your Power BI environment.

Key Features of Power BI REST API

  • Real-Time Data Integration: Integrate your application's data into Power BI and create real-time dashboards.

  • Automation: Automate tasks such as refreshing datasets and updating reports.

  • Embedding: Embed Power BI content into your applications for seamless data visualization.

Common Use Cases for Power BI REST API

  • Automating Data Refresh: Schedule automatic refreshes for your datasets.

  • Customizing Reports: Create and update reports programmatically.

  • Embedding Dashboards: Embed interactive dashboards into your web applications.

Setting Up Power BI REST API


Before you can start using the Power BI REST API, you'll need:

  • A Power BI account.

  • Access to Azure Active Directory (AAD) for authentication.

  • An application registered in the Azure portal.

Creating a Power BI Account

If you don't have a Power BI account, you can sign up for free on the Power BI website.

Registering an Application in Azure Active Directory

To interact with the Power BI REST API, you'll need to register your application in Azure AD. This will provide you with an application ID and secret, which are necessary for authentication.

Authentication and Authorization

Introduction to OAuth 2.0

OAuth 2.0 is a protocol for authorization that allows your application to access resources on behalf of a user. This is done by obtaining an access token from Azure AD.

Obtaining Access Tokens

To authenticate your API requests, you'll need to obtain an access token by signing in with your Power BI credentials. This token must be included in the header of each API request.

Managing Permissions and Scopes

When registering your application, you'll need to specify the scopes (permissions) it requires. Users will consent to these permissions during the OAuth 2.0 sign-in process.

Key Endpoints in Power BI REST API

Overview of Endpoints

The Power BI REST API provides several endpoints to manage different aspects of Power BI. Here are some of the key endpoints:

Datasets Endpoints

  • GET Datasets: Retrieve a list of datasets.

  • POST Dataset: Create a new dataset.

  • PUT Dataset: Update an existing dataset.

  • DELETE Dataset: Remove a dataset.

Reports Endpoints

  • GET Reports: Retrieve a list of reports.

  • POST Report: Create a new report.

  • PUT Report: Update an existing report.

  • DELETE Report: Remove a report.

Dashboards Endpoints

  • GET Dashboards: Retrieve a list of dashboards.

  • POST Dashboard: Create a new dashboard.

  • PUT Dashboard: Update an existing dashboard.

  • DELETE Dashboard: Remove a dashboard.

Embedding Content Endpoints

  • POST GenerateToken: Generate an embed token for a report or dashboard.

  • POST GenerateTokenForTiles: Generate an embed token for dashboard tiles.

User Management Endpoints

  • GET Users: Retrieve a list of users.

  • POST User: Add a new user.

  • DELETE User: Remove a user.

Working with Datasets

Creating Datasets

You can create new datasets programmatically using the Power BI REST API. This is useful for integrating data from various sources into Power BI.

Updating Datasets

Keep your data up-to-date by using the API to update existing datasets.

Deleting Datasets

Remove datasets that are no longer needed to keep your Power BI environment clean and organized.

Managing Reports

Creating and Updating Reports

Create new reports or update existing ones to reflect changes in your data or requirements.

Generating Embed Tokens

Generate embed tokens to integrate reports into your applications, providing interactive data visualizations directly within your app.

Deleting Reports

Clean up your workspace by deleting reports that are no longer required.

Handling Dashboards

Listing Dashboards

Retrieve a list of all dashboards to get an overview of your Power BI environment.

Creating New Dashboards

Programmatically create new dashboards to display data in a way that suits your needs.

Managing Dashboard Tiles

Manage the tiles on your dashboards to customize the display of information.

Embedding Power BI Content

Generating Embed Tokens

Generate embed tokens to securely embed Power BI content into your applications.

Integrating Power BI into Applications

Embed interactive reports and dashboards into your web or mobile applications for a seamless user experience.

Customizing Embedded Content

Customize the embedded Power BI content to match the look and feel of your application.

User Management and Roles

User Management and Roles

Adding and Removing Users

Manage users in your Power BI environment by adding new users or removing existing ones.

Assigning Roles and Permissions

Control access to Power BI content by assigning roles and permissions to users.

Managing Group Access

Use the API to manage user access to groups, ensuring that the right people have access to the right data.

Real-World Use Cases

Automating Data Refresh

Set up scripts to automatically refresh your datasets at regular intervals, ensuring that your data is always up-to-date.

Custom Dashboards and Reports

Create and customize reports and dashboards programmatically to meet specific requirements.

User-Specific Content

Serve personalized dashboards and reports to users based on their roles and permissions.

Best Practices for Using Power BI REST API

Prioritizing Security

Always use secure authentication methods and ensure that your API keys and tokens are stored securely.

Efficient API Calls

Optimize your API calls to reduce latency and improve performance.

Implementing Error Handling

Handle errors gracefully to ensure that your application can recover from issues without impacting the user experience.

Staying Updated

Regularly check for updates to the Power BI REST API to take advantage of new features and improvements.

Tools and Resources

Apidog for API Management

Use Apidog to manage your API calls and test endpoints.

Microsoft Documentation

Refer to the official Microsoft documentation for detailed information and examples.

Community Forums

Join community forums to discuss best practices and get help from other Power BI users.

Key Takeaways

  • Versatility: Power BI REST API enables automation of tasks, integration of diverse data sources, and creation/updating of reports and dashboards programmatically.

  • Integration: Seamlessly integrate Power BI content into custom applications using REST API endpoints for datasets, reports, dashboards, and user management.

  • Security: OAuth 2.0 authentication ensures secure access to Power BI resources, protecting sensitive data and operations.

  • Flexibility: Develop real-time, dynamic dashboards and reports tailored to specific business needs, enhancing data-driven decision-making.

  • Resources: Utilize Microsoft's comprehensive documentation, community forums, and interactive tools for effective implementation and troubleshooting of Power BI REST API functionalities.


The Power BI REST API is a powerful tool that allows you to extend and automate your Power BI capabilities. By understanding how to use the API, you can integrate your application’s data, automate tasks, and create dynamic, real-time dashboards and reports. Start exploring the Power BI REST API today and unlock the full potential of your data.


What is the Power BI REST API? 

The Power BI REST API is a set of web services that allows you to interact programmatically with Power BI to manage datasets, reports, dashboards, and more.

How do I authenticate with the Power BI REST API?

 You authenticate with the Power BI REST API using OAuth 2.0, which involves obtaining an access token from Azure Active Directory.

What are the main benefits of using Power BI REST API? 

The main benefits include the ability to automate tasks, integrate data from various sources, create and update reports and dashboards programmatically, and embed Power BI content into your applications.

Can I embed Power BI reports in my applications?

 Yes, you can embed Power BI reports and dashboards into your web or mobile applications using the Power BI REST API.

Where can I find more resources on Power BI REST API?

 You can find more resources, including detailed documentation and examples, on the official Microsoft Power BI REST API documentation page.

Article Sources

  1. Power BI REST API Documentation - Official Microsoft documentation providing detailed API references, guides, and examples for Power BI REST API.

  2. Power BI Embedded Playground - Explore interactive demos and samples showcasing how to embed Power BI content into your applications using the JavaScript API.

  3. OAuth 2.0 Authentication for Power BI - Guide on using OAuth 2.0 for authentication with Power BI, including service principal authentication for application access.

  4. Power BI Community Forums - Join discussions, ask questions, and share knowledge with other Power BI users and developers.

  5. Microsoft Power BI Blog - Stay updated with the latest announcements, features, and best practices related to Power BI, including API enhancements and use cases.


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